Resident and Fellow Medical Licensure Reimbursements
Pre-approved Resident and Fellow Expenditures
REQUESTS
The GME office can provide reimbursement for approved resident/fellow expenditures. Residents/fellows must submit request for reimbursement within 30 days of the transaction or within 30 days of new-hire date. It is the responsibility of the resident/fellow to seek reimbursement.
Incoming residents/fellows: Reimbursements will occur after you become an employee. Please do not submit reimbursements prior to your first day of employment/contract.
Dental / Medical / Optometry Licensure
Incoming residents in the dental, optometry and medical residency programs are eligible for reimbursement of the Kentucky Board of Optometry, Kentucky Board of Dentistry or Kentucky Board of Medical Licensure licensure fees (credentialing i.e. FCVS / background fees / exams are NOT covered under this reimbursement). All continuing residents should await instruction from the GME office for licensure application or renewal, as the GME office pays the licensure fees via our credit card, rather than providing reimbursement to the resident. Pharmacy residents, please contact your program coordinator for questions regarding your licensure application and payment procedures.
- To request reimbursement, please first reach out to the GME Certification Program Coordinator to be approved.
- Then submit the requested items into this webform. This submission will begin the reimbursement process.
- Your reimbursement will be a direct deposit into your bank account. You should receive your reimbursement in three to eight weeks.
- Please keep in mind, there are high volume reimbursement times during the year that may increase reimbursement processing time. Thank You.
1) Reimbursement Form
IMPORTANT INSTRUCTIONS:
- Please do not type your name. You must sign with your mouse/tablet pen, use an Adobe Official signature with the time and date stamp, or print and sign the document and attach.
- When filling out the form, please make sure your home address matches the home address listed in your MyUK account. Please update your address in MyUK before submitting your reimbursement form.
- Do not delete statement from the GME Office.
2) Receipts
Your receipt from KBML, KBD, KBO or the ACLS / PALS / NRP instructor.
3) Bank Document
Documentation of the transaction from your bank (i.e. a copy of the cleared check- both sides, or a screenshot from your mobile banking to show the transaction occurred-must include last 4 of card number and/ employee name on transaction).
Apply for Reimbursement
Please let the GME office know if you have any questions or concerns.