Incoming Residents and Fellows
Onboarding
Onboarding requirements prior to GME Orientation will be shared through the MedHub portal. No later than Monday, March 25, 2024 you will receive instructions via email to begin the first of three MedHub onboarding packages.
GME PGY-1 Orientation will take place on June 17-18 and June 20-21, 2024. There will also be a welcome event for incoming residents and their families the evening of June 20, 2024. Specific dates and activities for your program's orientation will be confirmed by your Program Coordinator. Program Orientation typically occurs the week following GME Orientation. PGY-2+ Orientation will take place on July 1-2, 2024. Dates for Bowling Green orientation at The Medical Center at Bowling Green will be announced soon..
PGY-1 Lexington Campus Tentative GME Orientation Week Schedules:
You will be on campus for Epic training and your GME onboarding session. Epic training will last 2.5 hours. Your GME onboarding session will take approximately 3-4 hours. These onboarding sessions provide an opportunity to complete your required UK Employee Health and I-9 appointments; get your UK ID badge, pager, UK parking permit, and lab coats or scrubs (depending on your program); take a professional headshot; and complete any additional requirements.
On Campus Orientation Activities:
You should plan to arrive on campus for your GME onboarding session 25–30 minutes before your scheduled start time. Your arrival time will be included in your agenda. This will give you ample time to meet your GME orientation leader at an assigned parking location and walk to your first onboarding appointment. Food will be provided daily by GME for everyone who is required to come to campus.
During GME Orientation Week, you will also have the opportunity to take a white coat portrait with a professional photographer. You and your program will receive a digital copy of the photo.
Whova
The Whova App will be used as an event management tool for GME Orientation. In the app, you will participate in live presentations, see your agenda, connect with other incoming residents/fellows and current GME community members, and participate in discussion boards! Whova must be downloaded for GME Orientation in order to participate in the mandatory live sessions.
PGY-2+ Incoming Resident and Fellow License Information
The Kentucky medical license application is a lengthy process, so the GME office recommends beginning the licensure process as soon as possible. Please note, to obtain a medical license in Kentucky you must submit applications to the Kentucky Board of Medical Licensure (KBML) and Federation Credentials Verification Service (FCVS).
If you are eligible for a medical license (all residents/fellows with 12 months or more of post graduate accredited residency or fellowship training), you must have the correct license prior to beginning your training program. If you fail to obtain the proper medical licensure, you will not receive a contract and will not be able to start your program on time.
Specific medical license instructions can be found here: https://medicine.uky.edu/sites/gme/incoming-license-information.