GME New Resident and Fellow Orientation
Welcome to Graduate Medical Education!
Ashland, Lexington and Morehead Residents and Fellows
PGY-1 - Virtual sessions will be held on June 15 and 18. In-person sessions will be on June 16 and 17.
PGY-2+ - Virtual sessions will be held on July 1, and in-person appointments are on July 2.
Please be aware that appointment order and times may vary. A detailed schedule will be sent to you in May.
Your orientation will be held in Lexington.
Ashland, Lexington and Morehead Residents and Fellows
PGY-1 - Virtual sessions will be held on June 15 and 18. In-person sessions will be on June 16 and 17.
PGY-2+ - Virtual sessions will be held on July 1, and in-person appointments are on July 2.
Please be aware that appointment order and times may vary. A detailed schedule will be sent to you in May.
Your orientation will be held in Lexington.
Bowling Green Residents and Fellows
PGY-1 Orientation is June 22 - 26. PGY2+ Orientation is July 1 and 2.
Your orientation will take place locally in Bowling Green.
Bowling Green Residents and Fellows
PGY-1 Orientation is June 22 - 26. PGY2+ Orientation is July 1 and 2.
Your orientation will take place locally in Bowling Green.
Hazard Residents
PGY-1 Orientation is virtually on June 15 and 18, and in-person on June 22 - 26.
Your orientation will take place locally in Hazard.
Hazard Residents
PGY-1 Orientation is virtually on June 15 and 18, and in-person on June 22 - 26.
Your orientation will take place locally in Hazard.
Pikeville Residents
PGY-1 Orientation is June 22 - 26.
Your orientation will take place locally in Pikeville.
Pikeville Residents
PGY-1 Orientation is June 22 - 26.
Your orientation will take place locally in Pikeville.
Important Information
This information specifically applies to residents and fellows completing GME Orientation in Lexington.
In order for your in-person orientation to be successful, please keep the following things in mind.
- You will briefly be walking outdoors. Please dress according to the weather and wear comfortable shoes. Also, make sure to check the weather forecast for rain.
- You will be taking a professional, white-coat headshot. Please bring professional clothing for this picture. Only your top will be visible in the picture, so you do not need to bring a change of pants if you prefer not to. You do not have to wear professional clothes the entire time you are on campus. Because of the heat, casual clothes are encouraged for GME Orientation. We will have a place for you to hang and store your clothes during your other in person appointments.
- Bring your required I-9 documentation (passport, birth certificate, DS-2019, social security card, etc.) A complete list of valid I-9 documents can be found here.
- PGY-1s: you will need to bring your passport or birth certificate for medical license purposes. It is wise to use this document for your I-9.
Make sure to complete the Employee Health onboarding item and the OSHA Questionnaire prior to June 1st. This ensures that we can do your fit test at orientation.
PGY-1 In Person Schedule
A detailed PGY-1 Orientation schedule will be available in Spring 2026.
Frequently Asked Questions
Is orientation mandatory?
Yes. You must attend all virtual presentations and complete all in-person onboarding appointments to begin training and receive your contract.
Is orientation mandatory?
Yes. You must attend all virtual presentations and complete all in-person onboarding appointments to begin training and receive your contract.
Is GME Orientation different from my program orientation?
Yes, it is. GME Orientation is centered around what you need to be hired as a UK Resident - employee onboarding presentations, employee health new hire visit, completing I-9 paperwork, and Epic Training. At program orientation, you will become familiar with the clinical areas, your faculty, and program expectations. Your program coordinator or program director should reach out about your specific program orientation schedule.
Is GME Orientation different from my program orientation?
Yes, it is. GME Orientation is centered around what you need to be hired as a UK Resident - employee onboarding presentations, employee health new hire visit, completing I-9 paperwork, and Epic Training. At program orientation, you will become familiar with the clinical areas, your faculty, and program expectations. Your program coordinator or program director should reach out about your specific program orientation schedule.
When will I hear from the GME Office?
The GME Office will first reach out shortly after Match Day with a welcome survey for you to complete. Then, we will follow the below timeline.
- End of March - You will receive a MedHub activation email and instructions for completing the first MedHub onboarding package.
- End of April - You will receive information for activing your LinkBlue ID.
- Early May - You will receive the second MedHub onboarding package.
- Early May - You will receive a detailed timeline of your GME Orientation activities.
- Early May - You will receive information for joining the GME Orientation Remind.
- Week of GME Orientation - You will receive the third MedHub onboarding package.
When will I hear from the GME Office?
The GME Office will first reach out shortly after Match Day with a welcome survey for you to complete. Then, we will follow the below timeline.
- End of March - You will receive a MedHub activation email and instructions for completing the first MedHub onboarding package.
- End of April - You will receive information for activing your LinkBlue ID.
- Early May - You will receive the second MedHub onboarding package.
- Early May - You will receive a detailed timeline of your GME Orientation activities.
- Early May - You will receive information for joining the GME Orientation Remind.
- Week of GME Orientation - You will receive the third MedHub onboarding package.
How will the GME Office communicate with me during GME Orientation?
Remind will be used to manage communication between incoming learners and GME Office staff. Remind is primarily used with text messages, but you can also send and receive messages on the Remind app or via email. We will send out an invitation to join the GME Orientation Remind group shortly after Match Day in March 2024.
In May, will send your specific orientation schedule via Remind so that you have it on your phone for easy access and viewing.
This is a great way you for you to directly reach the GME Office and your orientation leader.
Note: the GME Office may not respond to messages sent outside of normal business hours. We will respond when we return to the office the next business day.
How will the GME Office communicate with me during GME Orientation?
Remind will be used to manage communication between incoming learners and GME Office staff. Remind is primarily used with text messages, but you can also send and receive messages on the Remind app or via email. We will send out an invitation to join the GME Orientation Remind group shortly after Match Day in March 2024.
In May, will send your specific orientation schedule via Remind so that you have it on your phone for easy access and viewing.
This is a great way you for you to directly reach the GME Office and your orientation leader.
Note: the GME Office may not respond to messages sent outside of normal business hours. We will respond when we return to the office the next business day.
Where do I park for my in person appointments?
When coming to campus for GME Orientation, you will park in the Hilltop Avenue Garage located at 301 Hilltop Ave, Lexington, KY 40506. You will park on floors 3-5. Floors 1-2 are reserved for people with a specific parking pass. Your orientation leader will meet you outside of the parking garage by the Don and Cathy Jacobs Science building to walk you to your appointments. Look for the person in UK blue!
Where do I park for my in person appointments?
When coming to campus for GME Orientation, you will park in the Hilltop Avenue Garage located at 301 Hilltop Ave, Lexington, KY 40506. You will park on floors 3-5. Floors 1-2 are reserved for people with a specific parking pass. Your orientation leader will meet you outside of the parking garage by the Don and Cathy Jacobs Science building to walk you to your appointments. Look for the person in UK blue!
Do I need to be on campus for the online presentations?
You do not need to be on campus for the online presentations. You don't even have to be in Lexington! The important thing is you are in a place with reliable WiFi or data service.
Do I need to be on campus for the online presentations?
You do not need to be on campus for the online presentations. You don't even have to be in Lexington! The important thing is you are in a place with reliable WiFi or data service.
When will my contract be issued?
Your contract will be issued at the end of GME Orientation. You must have completed all on campus appointments, completed all MedHub onboarding items (including the presentations in package 3), and watched all in person presentations for your contract to be issued.
When will my contract be issued?
Your contract will be issued at the end of GME Orientation. You must have completed all on campus appointments, completed all MedHub onboarding items (including the presentations in package 3), and watched all in person presentations for your contract to be issued.
What is the dress code?
Please dress casual for GME Orientation! We understand that you wil be walking across campus for various appointments in the summer heat and do not expect professional attire. However, you will need to bring a change of professional clothes for a white coat headshot. This will take place the day of your onboarding appointments. We will have a place for you to store your professional clothes while you complete the other onboarding appointments.
What is the dress code?
Please dress casual for GME Orientation! We understand that you wil be walking across campus for various appointments in the summer heat and do not expect professional attire. However, you will need to bring a change of professional clothes for a white coat headshot. This will take place the day of your onboarding appointments. We will have a place for you to store your professional clothes while you complete the other onboarding appointments.
Do I need to attend all of the virtual presentations?
Yes. You need to attend all virtual presentations for the entire time they are being presented.
PGY-1: Your virtual presentations are June 17th and 21st.
PGY-2+: Your virtual presentations are July 1st.
Do I need to attend all of the virtual presentations?
Yes. You need to attend all virtual presentations for the entire time they are being presented.
PGY-1: Your virtual presentations are June 17th and 21st.
PGY-2+: Your virtual presentations are July 1st.
Will I get a copy of my professional headshot?
Yes! We will email you a copy of your headshot.
Will I get a copy of my professional headshot?
Yes! We will email you a copy of your headshot.
Where will my headshot be used?
Your headshot will be used for a variety of purposes at UK Healthcare.
- We will upload the picture to your MedHub profile.
- Many programs will put the professional headshots on their website.
- Many programs will put a poster outside of their offices with their residents/fellows. The headshot is the picture used for the poster.
- If you win resident of the month, we will put this headshot on the GME website.
Where will my headshot be used?
Your headshot will be used for a variety of purposes at UK Healthcare.
- We will upload the picture to your MedHub profile.
- Many programs will put the professional headshots on their website.
- Many programs will put a poster outside of their offices with their residents/fellows. The headshot is the picture used for the poster.
- If you win resident of the month, we will put this headshot on the GME website.
Contact Us
Elizabeth Biggs
Special Projects Coordinator
Orientation schedule
Dietary restrictions
Melynda Burke
Registrar
MedHub Onboarding
Visa Questions
Jenna Childers
Certifications Coordinator
Licensure
DEA
Medicaid
Winnie Commare
Benefits Coordinator
Benefits
Parking
Lab coats and scrubs