SOPs - Onboarding
SOP Onboarding: Cardiovascular Research Center & Physiology
Collect the following information - most of the following captured information will be need to complete the Onboarding SOPs.
Position
Faculty
Staff
Graduate Student
Fellow/Post Doc
Primary PI Affiliation
linkblue ID
UKY email
Primary Work Location
Specific Room Number
SOP: Email Lists
In order to ensure relevant communication is sent out, ensure that the new staff or student has been added to the most appropriate mailing list Excel file.
Link: Adding and editing Mailing Lists Excel files
The CVRC mailing list file is located in the shared folder:
The Phyiology mailing list file is located in the shared folder:
Distribution Lists
Distribution Lists allow the department to communicate with specific targeted audiences. Ensure that the employee/student has been added to the appropriate distribution lists.
Link: Distribution Lists
ListServ
A ListServ is available for staff/students in CVRC. Add all new staff and students to the Listserv.
Link: Adding and editing the CVRC ListServ
SOP: Printer Access
New staff and students will need access to printers. This access is predicated on the correct printer drivers installed on their PC.
Link: Adding printer drivers to a computer
Printer passwords and IP address can be found in the shared Printers folder within \\UKHCDATA\dept \Physiology\Administration\Admin\Printers
Questions about adding drivers? Contact UK Healthcare IT at 3-8586.
In addition, a printer access code that tracks print jobs made will also need to be entered onto the individual’s PC.
Link: Adding a printer code to a computer
SP: Office Phones
A majority of new staff and students should have access to a phone. Those whose primary location is in a lab may share a phone with other lab members.
Most office spaces will already have phones. For those that do, the phone information will need to be changed over to reflect the new individuals name and add voicemail.
Link: Changing a phone’s name display and voicemail
There may be cases where a phone is not immediately available. If so, a new phone must be ordered.
Link: Ordering a UK phone
SOP: Name Signage
New staff and students who have desk space should have signage made that identifies their name, credentials, title and room number. Other identification for signage can include department/center name and lab.
Link: Creating and editing signage/placard
SOP: Office Supplies
Be sure to offer basic office supplies to the new staff or student. Discuss where office supplies are located and who to request from.
SOP: Shared Folders
Shared folders are specific to both the Cardiovascular Research Center and Physiology. Set up shared folder access by mapping the appropriate network folder to the individual’s computer.